Ergonomics: Tips for Your Desk Workstation
March 25, 2022
Ergonomics Tips for Your Desk Workstation

If there was one benefit for some people during the shutdowns of the COVID-19 pandemic it was that many employers were forced to embrace the concept of employees getting work done while they were confined at home. While it wasn’t ideal for most of us to do our work and our kids’ school from home, the re-opening of schools has made the home work environment just a little easier. We, here at Simco, have embraced the hybrid work model; we are free to work from home, but the office is open to anyone who wishes to use it and there are certain times when teams are requested to be in the office for collaboration which can be essential to a team’s cohesion and efficiency.


While many of us have embraced working from home, it may have taken some time to get a workstation set up; and perhaps you have inherited some bad habits such as working from your couch (or your bed) with the laptop open on your lap. While it may be tempting to change up the scenery, it’s a bad idea for more than one reason. First, it’s unprofessional, inefficient, and probably unproductive, but it’s also a very poor ergonomic decision as well.


Ergonomics is the science of fitting a workspace to an individual’s needs with the goal of increasing efficiency and productivity while simultaneously reducing discomfort and the likelihood of injury. If you are an office worker you were most likely set up with a proper desk and adjustable chair. Perhaps you were given a standing desk or other alternative workstation set up. You have a rest for proper placement of your wrists and elbows, your monitor height was adjusted accordingly, and you have plenty of space for your work materials. Many of these conveniences may be lacking from the home work environment. Especially in the beginning when you couldn’t even find a desk to buy.


Poor ergonomics leads to reduced efficiency and can lead to long-term health issues including injuries to muscles, nerves, ligaments, and tendons. Musculoskeletal injuries can occur when you engage in repetitive movements or even because of poor posture. Neck, shoulder, back strains, eye strain, and the dreaded carpal tunnel are all results of poor ergonomics in partnership with repetitive motion. Here are some good posture tips to promote ergonomic health.


Chair

Your chair should be at a height that your feet rest comfortably on the floor with your knees approximately level with your hips, making sure that your seat is not pressing into the back of your knees.


Back Support

Your backbone should be straight, your shoulders back and your abdomen and buttocks pulled in, chin tucked. If your chair is preventing this try putting a cushion between the curve of your lower back and the back of the chair.


Desk

Your workspace surface should have space underneath for your legs and feet. If a surface is too low adjust the chair height accordingly. Your arms and wrists should be parallel to your legs at a 90-degree angle.


Computer Monitor

Your monitor should be 20-30 inches from your eyes. The top of your screen should be at eye level or below so that you have to look slightly down at your work. If glare is a problem, find a matte screen filter or turn off some or all of the overhead lights and close the blinds.


Eyes

When looking at your screen follow the 20-20-20 rule. Every 20 minutes look at an object at least 20 feet away for at least 20 seconds. Take a longer break of at least 15 minutes after every 2 hours that you spend on your device. If you wear contact lenses, give your eyes an occasional break by wearing your glasses instead and get regular eye exams. During this eye strain break you should take a minute to readjust your posture so that you’re not frozen in one position for more than 20 minutes.


Headsets

Use a headset if you frequently talk on the phone and type or write at the same time. A crooked neck throws your whole spine out of alignment.


Wrists, Elbows and Arms

Wrists should be kept in a straight and natural position when using the keyboard with your upper arms close to your body . Do not use your wrist rest while typing. Use it to take occasional breaks from typing. Keep the mouse and the keyboard on the same level surface, position your arms so that your hands are aligned with, or slightly below, your elbows.


Layout

Organize files and materials so that you don’t have to bend or strain to reach them.

Whether you are working from home or in the office, a proper workstation is necessary to maintain your best workplace health. Taking the time to give yourself a break from working, staying hydrated with plenty of good old H2O and having good posture will go a long way towards preventing injury and strain when you’re spending a lot of time at a computer.

Feel free to use this workstation assessment checklist to make sure that all of your employees are in their best ergonomic position.

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Top 5 HR Trends That Will Shape Businesses in 2025

January 7, 2025
As 2025 kicks off, the HR landscape is evolving faster than ever before. Technology, shifting workforce expectations, and the need for businesses to be agile in a dynamic global environment are all driving change. What worked yesterday may not be enough today, and companies must adapt to stay ahead. Here are the top five HR trends you’ll need to watch closely in 2025: 1. AI is Changing the Hiring Game Artificial intelligence is no longer just a buzzword in HR—it’s a game-changer. Tools that can scan resumes, match candidates to roles, and even conduct initial assessments are becoming staples for businesses aiming to save time and improve hiring outcomes. In 2024, many organizations began integrating AI to remove unconscious bias and make their hiring practices more inclusive, and this trend is expected to accelerate. 2. Flexibility Isn’t Just a Perk Anymore Hybrid and remote work models are here to stay, but the conversation has shifted. In 2025, it’s less about offering flexibility and more about making it work effectively. Companies are adopting sophisticated tools for remote collaboration, redefining performance metrics, and ensuring policies address the nuances of managing both in-office and remote teams. The focus is on maintaining productivity without compromising employee well-being. 3. Wellness Goes Beyond Gym Memberships In recent years, wellness programs have evolved beyond basic offerings like gym memberships to address a wider range of employee needs. As companies recognize the link between employee well-being and productivity, they’re broadening their focus to include mental health, financial stability, and holistic support. In 2023 and 2024, for example, Delta expanded its employee wellness initiatives by improving access to mental health care. The airline worked with Spring Health, a new EAP provider, to create a larger and more diverse network of mental health professionals, offering better support for both employees and their household members. Looking ahead to 2025, wellness will become more deeply integrated into company cultures. Expect companies to go beyond providing reactive support to fostering proactive wellness through personalized tools, such as mental health apps, financial coaching, and enhanced benefits like paid leave for caregiving. With these programs, businesses are not just addressing immediate health concerns but also empowering employees to manage their overall well-being in a more holistic way. The focus will be on creating a supportive, sustainable work environment that helps employees thrive both at work and in their personal lives. 4. Upskilling is a Competitive Necessity Technology is evolving faster than ever, and companies are racing to keep up. Upskilling employees in areas like data analysis, AI, and emerging tech became a priority in 2024, and it’s clear that this trend will only grow. Businesses that invest in continuous learning programs—whether through certifications, on-the-job training, or digital learning platforms—are better positioned to stay ahead in their industries. 5. Data is Driving HR Decisions HR is leaning heavily on people analytics to guide decision-making. Instead of relying on intuition, businesses are using data to understand employee engagement, pinpoint reasons for turnover, and improve productivity. The emphasis on metrics like employee sentiment and workforce utilization gained traction last year, and more organizations are embedding analytics into their HR strategies to tackle challenges proactively. Final Thoughts The HR landscape in 2025 will be shaped by these transformative trends. Businesses that embrace innovation and prioritize their people will find themselves not just adapting but thriving in the evolving workplace. As these trends unfold, staying proactive and flexible will be the key to turning challenges into opportunities.

IRS Announces 2025 PCORI Fee Update

January 6, 2025
The IRS has released the 2025 Patient-Centered Outcomes Research Institute (PCORI) fee , which will increase to $3.47 per covered life —a $0.25 increase from 2024. This fee applies to plan years ending on or after October 1, 2024 , and before October 1, 2025 . What is the PCORI Fee? The PCORI fee was introduced as part of the Affordable Care Act (ACA) to help fund the research conducted by the Patient-Centered Outcomes Research Institute (PCORI). This research focuses on improving healthcare outcomes by comparing different medical treatments. The fee is levied on insurers, as well as self-insured and level-funded health plans. The fee is calculated based on the average number of covered lives under a plan and is due once a year, with the filing occurring during the second quarter on Form 720 , the Quarterly Federal Excise Tax Return . The payment is due by July 31 each year. Key Details for Employers and Plan Sponsors Who is Affected? : The fee applies to health insurers, self-insured health plans, and level-funded health plans. When is it Due? : The fee must be reported on Form 720 and paid by July 31 each year. How is it Calculated? : The fee is based on the average number of covered lives during the plan year. The updated $3.47 per covered life fee will be in effect for health plans with policy years ending between October 1, 2024, and October 1, 2025. Employers should be prepared to account for this increase when filing for 2025. For more information on the PCORI fee and its reporting requirements, consult the IRS Bulletin 2024-49 , published on December 2, 2024, or visit the IRS PCORI Fee page . 

Federal DOL Restores Simplified Tip Credit Rule: Employer Guidance

January 6, 2025
In a move welcomed by many employers in the hospitality and service industries, the U.S. Department of Labor (DOL) has officially reinstated the pre-2021 tip credit rule. This change, effective December 17, 2024, follows a recent court of appeals decision that vacated the “80/20/30” tip credit rule that had been implemented under the Trump administration. If you’re wondering what this means for your business, don’t worry—this update doesn’t require any immediate action on your part. What Was the "80/20/30" Rule? Before we dive into the implications of the DOL’s latest rule change, let’s quickly review the "80/20/30" rule. This rule, introduced in 2021, placed specific restrictions on how much time tipped employees (such as waitstaff and bartenders) could spend on non-tip-generating duties (e.g., cleaning, setting up, and other side work). The rule essentially required that tipped workers spend at least 80% of their work hours on tip-generating activities to continue qualifying for the tip credit. Moreover, under the "80/20/30" rule, employers could no longer use the tip credit to offset wages for certain non-tip-producing activities, and they had to ensure that employees spent no more than 30 minutes at a time on side duties. This increased the burden on employers, as it required more careful tracking of employee duties and work hours to remain in compliance. Why Was the Rule Vacated? The court of appeals decision in August 2024 ruled that the "80/20/30" rule was too restrictive and inconsistent with the intent of the Fair Labor Standards Act (FLSA), which allows employers to take a tip credit for workers who perform both tipped and non-tipped duties. The court found that the new rule created unreasonable administrative burdens and restrictions that were not in line with past practices or legal precedents. In response to this ruling, the DOL moved quickly to restore the pre-2021 tip credit rule. What Does the Reinstatement of the Pre-2021 Rule Mean for Employers? With the reinstatement of the pre-2021 tip credit rule, the DOL has effectively simplified the way employers can apply the tip credit to their workers. Under the prior rule, employees who perform a combination of tipped and non-tipped duties can still qualify for the tip credit, as long as their primary job responsibility is related to tipped work. Employers no longer have to track the precise breakdown of time spent on tip-generating vs. non-tip-generating activities in the same way. This returns to the more flexible guidelines where as long as tipped employees perform "related" duties (e.g., cleaning their station, setting up for service), they can still receive the tip credit for those hours, provided those activities don’t dominate their workday. What Action Is Needed from Employers? For most employers, this change will not require any immediate action, as the final rule effectively restores the pre-2021 approach. The main thing to note is that employers should continue to comply with the broader requirements of the Fair Labor Standards Act (FLSA) and ensure they are properly paying employees at least the federal minimum wage (including tips) when they apply the tip credit. Here are a few things to keep in mind: Reassess Timekeeping Systems: While the rule change simplifies some aspects of record-keeping, employers still need to ensure they have a timekeeping system in place that accurately tracks the hours worked by tipped employees. It is essential to ensure that the wages (base pay plus tips) equal at least the federal minimum wage. No Need for Immediate Adjustments: If you were already applying the pre-2021 tip credit rule, no changes are necessary on your part. For those who had adjusted to the "80/20/30" rule, reverting back to the previous method should not require significant changes. State and Local Laws: Employers should still be mindful of any state or local laws that may have stricter requirements than federal law. Always check your state’s labor regulations to ensure full compliance. Why Is This Change Important? The reinstatement of the simplified tip credit rule provides relief to many employers, particularly in industries like restaurants, hotels, and other service-based businesses where tipping is common. The pre-2021 rule is seen as more employer-friendly, offering more flexibility in how tipped employees can spend their time without losing eligibility for the tip credit. For employers, this means less administrative burden, reduced risk of compliance issues, and potentially fewer legal challenges. This shift is a step toward simplifying labor law compliance for businesses already struggling with the complexities of wage and hour rules. Looking Ahead As we move further into 2025, it’s important for employers to stay informed of any future changes in federal labor regulations. While this change restores a previous rule, the DOL’s stance on tip credits and wage issues can continue to evolve. Employers in tip-dependent industries should continue to monitor updates from the Department of Labor and legal rulings to ensure ongoing compliance. The DOL’s restoration of the pre-2021 tip credit rule is a welcome change for many businesses, offering a return to simpler guidelines and less restrictive requirements. For most employers, no immediate action is required, but it’s always a good idea to review your practices to ensure they align with the updated rule. If you need further assistance in navigating these changes, reach out to Simco to ensure your business stays compliant in 2025 and beyond. 

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