A certificate of insurance is a snapshot of an insurance program for your business summarizing the coverage dates, carrier(s), policy type(s) and limits for liability policies. They can include wording for special conditions like an additional insured or a waiver of subrogation. Collecting, reviewing, and tracking these documents is an important step in the risk management of an organization. Here's some tips for Certificate of Insurance Management Process for Sub-Contractors and Independent Contractors: Read more here!
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Demystify Certificates of Insurance
Feb 25, 2021
Insurance terminology can be confusing for the most seasoned business owner and there are so many terms that seem to intertwine, sound similar or are often abbreviated and one can become confused about the meaning of these terms. We’re here to clear up some of your confusion.
Certificate of Insurance
A certificate of insurance is simply a snapshot of a policy, like a photograph of the main points of a policy on any given day. Ah yes! Because things can change, a policy can cancel for non-payment or other changes could have been made to a policy. A certificate of insurance starts with the policy holder; this is the entity or individual in whose name an insurance policy is held and covers for liability. The certificate will reflect the information on that policy holder’s policy.
Certificate Holder
A certificate holder is the one who may be requesting the snapshot of the policy holder’s insurance coverages. Many times this is because the policy holder is delivering a service or there may be a contract agreement requiring insurance. A certificate holder does not need to be endorsed onto a policy; the certificate is simply a reflection of the policy itself. If the holder wants to have some additional interest in the policy holder’s insurance policy then the policy must be endorsed and a certificate can also reflect that endorsement.
Additional Interest
Is additional insured the same as additional interest you ask? The answer is sort of, but not really. An additional interest is someone that has an interest in making sure that the policy holder maintains insurance coverage. This could be a landlord making sure his tenant is insured for liability or it could be a bank looking to ensure property coverage is maintained on a building for loan securement. This is a general term and you’re more likely to see an additional interest in the form of an additional insured in the case of liability or as a loss payee or mortgagee in the case of property coverage.
Additional Insured
An additional insured extends liability insurance coverage beyond the named insured to include other individuals or groups. An additional insured endorsement protects the additional insured under the named insured's policy allowing them to file a claim if sued. It covers legal claims that may arise from the work of a sub-contractor and allows a layer of protection for the one hiring out their work. Some policies include a blanket additional insured in the policy but be aware that most of these forms require that there be a written contract in place for this additional insured endorsement to apply. The additional insured form should always be attached to the certificate of insurance when it applies.
Tips for efficient processing of your certificate requests
• Always include the full legal name and address of the entity requesting the certificate
• Be aware of what the requester’s contract requirements for insurance are – look at the contract and send the insurance requirements to your agent to review
• Understand why someone is asking you for proof of insurance and if you’re not sure talk to your agent.
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The holiday season is a time for celebration, but it can also bring potential risks for employers. To ensure a safe and enjoyable experience for all employees, consider the following strategies to mitigate risks during your company’s holiday gathering. 1. Make Attendance Optional Clearly communicate that attendance at the holiday party is optional. It’s essential to create an environment where employees don’t feel pressured to attend, as this can lead to resentment or claims of discrimination. Ensure that managers understand the importance of not implying that attendance is linked to performance evaluations. 2. Keep It Non-Work Related To maintain the festive spirit, avoid any work-related activities, such as presentations or updates. Hosting the event off-site and outside of regular business hours can reinforce the idea that this gathering is a time for relaxation and fun. Allowing employees to bring a guest can also enhance the social atmosphere. 3. Set Clear Expectations Prior to the event, establish guidelines around respectful behavior and responsible drinking. Remind employees that company policies, including those regarding harassment and conduct, remain in effect during the festivities. 4. Monitor Alcohol Service Plan to manage alcohol service carefully. Ensure that no minors or visibly intoxicated individuals are served alcohol. Consider hiring professional servers or holding the event at a venue with trained staff who can refuse service to those who have had enough to drink. 5. Opt for a Cash Bar Hosting a cash bar can reduce liability, as it signals that the company is not providing alcohol directly. This approach may also limit consumption, as employees will be more mindful of their spending. 6. Limit Alcohol Intake Distributing a set number of drink tickets can help control the amount of alcohol each attendee consumes. While this tactic has limitations, it can be beneficial in promoting responsible drinking. 7. Choose Appropriate Entertainment Select entertainment and venues that foster a respectful and inclusive atmosphere. Avoid any activities that could be seen as provocative or offensive, as these settings can lead to uncomfortable situations, especially when combined with alcohol. 8. Plan for Safe Transportation Make arrangements for employees to get home safely after the event. Options may include providing ride-sharing services, public transportation vouchers, or organizing group transportation. Encouraging attendees to designate a sober driver at the beginning of the party can also be an effective strategy. 9. Offer Food and Non-Alcoholic Beverages Provide a variety of food and non-alcoholic drinks. This consideration not only helps ensure the safety of employees but also demonstrates that the company values all attendees, including those who may not wish to consume alcohol. 10. Act Responsively If an employee is visibly intoxicated and needs assistance getting home, don’t hesitate to arrange transportation. It’s crucial to prioritize employee safety over any reluctance to intervene, as taking swift action can prevent serious consequences. Conclusion By implementing these strategies, employers can create a holiday party that fosters enjoyment while prioritizing safety and respect. With thoughtful planning and proactive measures, your company’s celebration can be a memorable and positive experience for all employees. Happy holidays from Simco!
In April 2024, we shared the U.S. Department of Labor’s (DOL) announcement of a new overtime rule under the Fair Labor Standards Act (FLSA), setting higher salary thresholds for white-collar exemptions, which first took effect on July 1, 2024. Now, as the second increase approaches, employers should prepare for the final phase of the rule, effective January 1, 2025, when salary levels will again rise for executive, administrative, and professional employees, as well as highly compensated employees. What Are the New Salary Thresholds? Starting January 1, 2025, employers will need to ensure that salaries meet the new DOL requirements to maintain overtime exemptions: Executive, Administrative, and Professional (EAP) Employees: To qualify for the overtime exemption, EAP employees must now earn a minimum salary of $58,656 per year (or $1,128 per week). Highly Compensated Employees (HCE): HCEs must earn at least $151,164 annually to maintain their exempt status under the new guidelines. These changes aim to ensure fair compensation and proper classification for employees, helping prevent wage and hour violations. Action Steps for Employers While there may be challenges ahead, employers must take proactive steps to get ready for the rule’s implementation as scheduled. Here are some recommended actions: Evaluate Your Workforce and Classifications: Review exempt roles, including job responsibilities and salary levels, to determine how upcoming changes will affect your organization and identify any necessary adjustments. Seek Legal Guidance: Collaborate with your legal team to understand the new rule's implications and ensure compliance with state laws. Prepare for Changes: Develop strategies for potential reclassifications, including necessary training and clear communication plans to inform affected employees about changes to their status and compensation. Final Thoughts As you prepare for the upcoming changes in the DOL's overtime rule, take this opportunity to review and optimize your compensation practices. Ensuring that employee classifications and salaries align with the new thresholds will help safeguard your organization against compliance issues and promote a fair work environment for all employees. If you need assistance or have questions, contact Simco !
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